As the operator of the website at https://incublix.com (also “Incublix”), we are responsible under applicable data protection law, in particular the General Data Protection Regulation (“GDPR”), for the personal data of the user (“you”) of this website.
In the following, we will provide you with clear information about which data is processed when you visit our website and on what legal basis this is done, in accordance with our information obligations (Art. 13 et seq. GDPR). You will also receive information about your rights vis-Ã -vis us and the competent supervisory authority.
1. Information about the controller
Incublix e.U.
Prof.-Hamp-Straße 5
87745 Eppishausen
Germany
Phone: +49 152 52468609
Email: info@incublix.com
Informational use of our website
When you access our website for the sole purpose of visiting it (without registering or actively entering data), so-called server log files are automatically collected and temporarily stored. This is technically necessary to ensure the stable and secure operation of the website.
The following information is processed in the log files:
- IP address of the requesting device
- Date and time of access
- Time zone difference from Greenwich Mean Time (GMT)
- Content of the request (specific page or file)
- HTTP access status (e.g., successful/failed)
- Amount of data transferred
- Referrer URL (previously visited page)
- Browser type and version
- Operating system used and its interface
- Browser language settings
- Name of the Internet service provider, if applicable
- Protocol type and encryption standard (e.g., TLSv1.3)
- User agent used (e.g., browser identification, bot identification)
The log files contain IP addresses and thus personal data. They are stored exclusively for technical monitoring, troubleshooting, misuse prevention, and attack detection.
Storage period:
The log files are stored for a maximum of 12 days and then automatically deleted.
Legal basis for processing:
Processing is carried out on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR (legitimate interest). Our legitimate interest lies in ensuring the technical functionality, stability, and security of our website.
No combination with other data:
The log files are not merged with other personal data. The data is not evaluated for marketing purposes.
2. Provision of our website
Our website is operated on the servers of the Google Cloud Platform with servers located in Germany. This means that the data we collect when you visit and use this website is stored by our host provider Google. Google claims that no data transfers to third countries take place. Nevertheless, as a US provider, Google is registered under the EU-US Data Privacy Framework (DPF), so that data transfers to Google locations in the US would be covered by the European Commission’s adequacy decision for the US.
The legal basis for this processing of your personal data is Art. 6 (1) sentence 1 lit. f GDPR, as it is in our legitimate interest to use the services of a professional provider to ensure the secure and efficient provision of our website. We have concluded a data processing agreement with Google.
We use CDN, a content delivery network tool from Siteground, on our website. The content delivery network enables us to optimize the delivery speed and security of our website.
The legal basis for the processing of your data is Art. 6 para. 1 sentence 1 lit. f GDPR, as it is our legitimate interest to optimize the security and performance of our website through the use of CDNs.Â
For more information on how Siteground processes your data, please visit https://siteground.com/viewtos/data_processing_agreement?scid=3&lang=en_US.
3. Contact by email or telephone
You can contact us by email or phone. We will store any personal data you provide us with when contacting us. The data will be processed exclusively for the purpose of handling your enquiry appropriately, which is in line with our legitimate interests. The legal basis for the processing of your personal data is Art. 6 (1) sentence 1 lit. f GDPR. The data will be stored until it is no longer necessary to achieve the purpose of the conversation with you and the matter for which you contacted us has been comprehensively resolved.Â
If your contact is aimed at executing a contract with us, the additional legal basis for the processing of your personal data is Art. 6 para. 1 sentence 1 lit. b GDPR. This data will be stored for as long as it is necessary for the performance of the contract or the pre-contractual measures. Beyond that, we only store your data to comply with legal obligations (e.g., tax obligations) (Art. 6 para. 1 sentence 1 lit. c GDPR).Â
You can inform us at any time (see section 1 above) that you wish us to delete the data provided in the course of the conversation. In this case, all personal data pertaining to the conversation will be deleted, as far as this is permissible, and it will not be possible to continue the conversation.
4. Registration
To use our course offerings, you must create an account with us. For this purpose, we require your first name, last name, email address, and a username of your choice, which will also be displayed to other visitors of the website. In addition, you can upload a profile picture, provide information about your skills or profession, or share further biographical information in a free text field if you wish. This voluntary information is used solely for the purpose of communication with other users.
5. Newsletter
On our website, we offer you the option of subscribing to our newsletter free of charge. In addition to your declaration of consent, we require your email address for this purpose. Further information, such as your name, is voluntary and is used to address you personally.Â
We will only send you the newsletter once you have confirmed your subscription by clicking on the link provided for this purpose in the confirmation email sent to you for this purpose. This is to ensure that only you can personally subscribe to the newsletter. Your confirmation must be provided promptly after receiving the confirmation email, otherwise your newsletter subscription will be automatically deleted from our database. The legal basis for sending the newsletter and the associated processing of voluntary additional information is Art. 6 para. 1 sentence 1 lit. a GDPR. By submitting your newsletter registration, you consent to the processing of your data by us.
In addition, when you register for the newsletter, we store the time (date and time) of the transmission of your data to us and your IP address. The processing of this data is in accordance with our legitimate interest pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR in order to ensure the security of our systems and to prevent misuse. In the confirmation email sent for verification purposes, we also store the date and time of the interaction with the confirmation link and your IP address.
Your data will only be processed in connection with the sending of newsletters. The purpose of processing your email address is to enable us to send you the newsletter. Other data collected during the registration process is used either to address you personally or to ensure the security of our services and prevent misuse of the email address used.Â
Your data will only be stored for as long as is necessary to achieve the purpose. Your email address will therefore be stored for the duration of your active newsletter subscription, provided you have given your consent. The additional data that we collect automatically during your registration (IP address, date and time) will be deleted at the latest when you unsubscribe from the newsletter. Data stored by us for other purposes remains unaffected by this.
RIGHT OF WITHDRAWAL / Unsubscribe from newsletter
You can unsubscribe from our newsletter at any time. You will find the link to do so at the end of each newsletter. By doing so, you revoke your consent with effect for the future and object to the further use of your data for the purpose of sending the newsletter. The revocation of your consent does not affect the lawfulness of the processing carried out on the basis of your consent until revocation.
Newsletter plugin
We use the plugin “The Newsletter Plugin” from Webagile SAS in Via Trieste 8 Mussolente, Vicenza, 36065, Italy to send the newsletter. This is a WordPress plugin that stores all personal data related to the newsletter directly with us. Personal data is therefore not passed on to the plugin provider.
6. Other services
Our website uses various external services to provide you with additional functions and to help us fulfill our obligations as a website operator. Insofar as this involves data transfers to the USA, the providers of these services are registered under the EU-US Data Privacy Framework (DPF). Data transfers to the USA are therefore based on the European Commission’s adequacy decision for the USA. Where necessary, we have concluded data processing agreements with the service providers in accordance with the provisions of the GDPR.
Below is a table listing the external services used on our website.
Service name | Function | Provider plus address |
Google Identity Services | Provision of social logins for faster login and account creation. | Google Ireland Limited Barrow St, Dublin 4, D04 E5W5, Ireland |
Google Cloud | Automated creation of website backups and storage on external cloud storage. Enables website restoration in the event of data loss. | Alphabet Inc. 1600 Amphitheatre Pkwy, Mountain View, CA 94043, USA |
Zoom | Enables the use of live lessons via video conferencing. | Zoom Communications, Inc. 55 S Almaden Blvd 6th Floor, San Jose, CA 95113, USA |
Meta | Provision of social logins for faster login and account creation. | Meta Platforms, Inc. 6 Serpentine Ave, Dublin, D04 H0C9, Ireland |
PayPal | Processing of online payments in the shop, including PayPal payments, credit/debit cards, deferred payments, digital wallets, and other payment methods. | PayPal (Europe) S.Ã r.l. et Cie, S.C.A. 22-24 Boulevard Royal L-2449 Luxembourg |
WooCommerce Payments | Processing of payments in the online shop (credit card, Stripe, bank transfer, digital wallets, etc.) through Integration of the respective payment service provider. | Automattic, Inc. 60 29th Street #343. San Francisco, CA 94110, USA |
Vimeo | Hosting and streaming of videos that are embedded on the website and can be played. Enables video delivery, previews, and tracking procedures. | Vimeo Inc. 330 West 34th Street, 10th Floor, New York, USA |
Termly | Consent manager from Termly Inc. Collection, processing, and logging of consents, in particular for tools and cookies. | Termly Inc. 906 West 2nd Ave, Suite 100, Spokane, WA 99201-4540, USA |
7. Your Data Subject Rights
When we process your data, you are a “data subject” within the meaning of the GDPR. You have the following rights: right to information, right to rectification, right to restriction of processing, right to erasure, right to notification, and right to data portability. In addition, you have a right to object, a right of withdrawal, and the right to complain to the supervisory authority.
Below you will find some details about each of these rights:Â
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1. Right to information
You have the right to request confirmation from us as to whether we are processing your personal data. If we process your personal data, you have the right to obtain information about the purposes of processing, categories of personal data, recipients or categories of recipients, and, if applicable, the storage period. Â
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2. Right to rectification
You have the right to have the personal data we have stored about you corrected and/or completed if this personal data is incorrect or incomplete. We will make the correction or completion immediately.Â
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3. Right to restriction of processing
Under certain conditions, you have the right to request that we restrict the processing of your personal data. An example of this is if you dispute the accuracy of your personal data and we need to verify its accuracy for a certain period of time. For the duration of the verification, your personal data will only be processed to a limited extent. Another example of restriction is if we no longer need your personal data, but you need it for a legal dispute.Â
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4. Right to erasure
In certain situations, you have the right to request that we delete your personal data immediately. This is the case, for example, if we no longer need your personal data for the purposes for which we collected it or if we have processed your data unlawfully. Another example would be if we process your data on the basis of your consent, you withdraw your consent, and we do not process the personal data on any other legal basis. However, your right to erasure does not always apply. For example, we may process your personal data to comply with a legal obligation or because we need it for a legal dispute. Â
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5. Right to notification
If you have asserted your right to rectification, erasure, or restriction against us, we are obliged to notify all recipients to whom we have disclosed your personal data of the rectification, erasure, or restriction of the processing of your personal data, unless this proves impossible or involves disproportionate effort.Â
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6.Right to data portability
Under certain conditions, you have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format and the right to have this personal data transferred to another controller. This is the case if we process the personal data either on the basis of your consent or on the basis of a contract with you and if we process the personal data using automated procedures.Â
You have the right to have us transfer your personal data directly to another controller, where technically feasible and provided that the rights and freedoms of other persons are not affected.Â
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7.Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data based on Art. 6 (1) sentence 1 lit. e or lit. f GDPR. This also applies to profiling based on these provisions.Â
After you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.Â
If we process your personal data for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing purposes. This also applies to profiling insofar as it is related to direct marketing. If you object to the processing of your personal data for direct marketing purposes, we will no longer process it for these purposes.Â
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8. Right of withdrawal
Pursuant to Art. 7 (3) GDPR, you have the right to withdraw your consent at any time. Withdrawing your consent does not retroactively invalidate the lawfulness of the processing.Â
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9. Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority, without prejudice to any other administrative or judicial remedy. In particular, you may exercise your right to lodge a complaint in the Member State of your habitual residence, place of work, or place of the alleged infringement if you believe that the processing of your personal data violates the GDPR.
An overview of the respective data protection authorities and their contact details can be found at the following link:
https://www.edpb.europa.eu/about-edpb/about-edpb/members_enÂ
8. Status and validity of this privacy policy
Status: August 2025
Cookie information
We use cookies on our website. Cookies are text files that are sent from our web server to your browser when you visit our website and are stored on your computer for later retrieval. Cookies are then sent to our website’s server with every server request or page view. A cookie allows your internet browser to be identified when you visit the website again. Some of the functions we have integrated into our website also use web storage objects. These work similarly to cookies but are stored temporarily in your browser and are not transferred to the server.Â
There are session cookies, which are deleted when you close your browser, and persistent cookies, which are stored on your hard drive until their preset expiration date is reached or until you actively remove them. Web storage objects are divided into local storage objects, which never expire, and session storage objects, which are deleted when you close your browser.
Cookies are divided into first-party cookies (only visible from the domain you are currently visiting) and third-party cookies (visible across domains and regularly set by third parties).
Cookies and web storage objects are divided into the following categories:
Technically necessary: These cookies are essential for navigating the website, using basic functions, and ensuring the security of the website; they do not collect information about you for marketing purposes or store which websites you have visited. The legal basis for setting technically necessary cookies and web storage objects is Section 25 (2) TTDSG.
Optional: These cookies are used, for example, for analysis and marketing purposes and to display external content such as videos. Analysis cookies and web storage objects collect information about how you use a website, which pages you visit, and, for example, whether errors occur during website use. Marketing cookies and web storage objects are used to display advertising tailored to your needs on the website or offers from third parties and to measure the effectiveness of these offers. These are technologies that are not technically necessary. The legal basis for setting these cookies and web storage objects is therefore your consent in accordance with Section 25 (1) TTDSG.
Please note the following: You can ensure that no cookies or similar technologies are stored on your computer at all, or that only certain cookies are allowed to be stored. You can select this in your internet browser settings. You can also view and delete the stored cookies there. If you block all cookies, you may not be able to use all the functions of our website.
9. Right of withdrawal and deletion
As stated at the beginning of this section, you can enable or restrict the transfer of cookies and similar technologies by changing the settings in your Internet browser. Cookies and web storage objects that have already been stored by your Internet browser can be deleted there at any time. If cookies and web storage objects are restricted or deactivated for our website, it may not be possible to use all functions.Â
10. Information about cookies and web storage objects on our website
We use the following technically necessary cookies and web storage objects on our website:
Name | Purpose | Storage |
wpEmojiSettingsSupports | Checks whether the visitor’s browser can display emojis correctly. This cookie is necessary for the technical functionality of emoji displays on the website and is deleted at the end of the session. | Session |
ccm_consent | Used for consent management. | unlimited |
TERMLY_API_CACHE | Stores a unique user ID and the visitor’s cookie consent to fulfill documentation requirements under data protection law (in particular verifiable consent). This information remains in the browser’s local storage until it is deleted. | unlimited |
charCount | Temporarily stores the number of characters already entered in a form to inform users of the remaining character limit and improve user-friendliness. | unlimited |
csrf_token | Used to protect the website from unauthorized actions (CSRF attacks) by checking a unique security token for each user action. The cookie does not contain any personal data and is only required for session and form security. | 30 days |
gt_auto_switch | Saves the visitor’s preferred language so that the website is automatically displayed in this language on future visits. This cookie improves the user-friendliness of the website and is functional. | 30 days |
gt_autoswitch | Saves the visitor’s preferred language so that the website is automatically displayed in that language on future visits. These cookies improve user-friendliness and are functional. | unlimited |
wp-dark-mode-device | Saves the user’s dark mode setting on their device to automatically display the website in dark or light mode. This cookie improves the user experience and does not store any personal data. | 1 year |
We also use the following optional cookies and web storage objects on our website:
Name | Purpose | Storage |
wp-dark-mode-visitor | Permanently stores the visitor’s choice of whether dark mode is enabled in order to display the website in the desired design (dark or light) on future visits. This cookie improves the user experience and does not store any personal data. | unlimited |
sbjs_current | A technically functional cookie that stores temporary session information to ensure the functionality of the website. This cookie does not store any personal data. | session |
sbjs_current_add | A functional cookie that temporarily stores information about user interactions to improve the functionality of the website. No personal data is stored. | Session |
sbjs_first | Functional cookies that store temporary session or status information to ensure the technical functionality of the website. These cookies do not store any personal data. | Session |
sbjs_first_add | These analytics and behavioral cookies store information about a user’s first visit, including the source of the visit and the entry page. The data helps to improve the user experience on the website. | Session |
sbjs_migrations | An analytics cookie that stores additional data about the visitor’s session, such as IP address, browser type, and device, to improve the user experience on the website. | Session |
sbjs_session | A temporary analytics cookie that stores information about the current visitor session, including traffic source, entry page, and visit time. | 30 minutes |
sbjs_udata | An analytics cookie that stores anonymous visitor data and usage information to improve website performance and optimize the user experience. | Session |
11. Status and validity of this cookie information
August 2025.